Disclosure: Gathr is ours. The advice works with any app, or with pen and paper.
In short
Fix the date, venue and guest list first, then plan the performances (and who’s rehearsing), the music, food and a timed run-of-show. Give one person the schedule on the night. Gathr gives the sangeet its own guest list, time, place and dress code inside the wedding.
- It’s a show: plan a running order.
- Rehearsals start six weeks out.
- One person owns the timeline on the night.
Six-week plan
- 6 weeks: date, venue, DJ, guest list; ask who wants to perform.
- 5 weeks: song list for each performance; book a choreographer if you want one.
- 4 weeks: send invitations with dress code.
- 2 weeks: full rehearsal; confirm food and headcount.
- 1 week: final run-of-show; send it to the DJ and MC.
A simple run-of-show
- Guests arrive, snacks and drinks.
- Welcome and couple’s entry.
- Family performances — kids first, parents last.
- Couple’s dance.
- Dinner.
- Open dance floor.
Keep performances to three or four minutes each; aim for under an hour of performances in total.
Who does what
Name an MC, a “stage manager” who lines up performers, and someone to handle the music hand-offs with the DJ. The couple should get to enjoy it.
How to do it with Gathr
- Your wedding comes with its functions. Mehendi, sangeet, ceremony, reception — each with its own time, place, dress code and guest list.
- Plan it together. Invite a co-host by link to edit the same guests, schedule and budget.
- Keep everyone posted. Share updates, answer questions and run polls — song choices included.
- On the day. What’s on now and next sits on your Lock Screen.
Gathr is free, with no ads and no charges to you or your guests.
Common questions
How do you plan a sangeet?
Fix the date, venue and guest list, plan performances and rehearsals, then a timed run-of-show for the night.
How long is a sangeet?
Usually an evening — plan under an hour of performances plus dinner and dancing.
What happens at a sangeet?
Family and friends perform songs and dances, the couple often performs, then dinner and an open dance floor.
Can I plan each wedding function separately?
Yes — Gathr gives every function its own time, place, dress code and guest list.
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